Top Government Facilities Management Trends in 2019

The Government facilities management trends in 2018 will encourage new technologies and responsibilities for FMs

Editors note: We’ve updated our trends list for 2019.

From the public sector to the private, facilities managers roles and responsibilities are changing.

It used to be about simple building maintenance.

Now it’s about construction planning, energy management, and workforce efficiency.

We’ll help you navigate the changing face of facilities management by going over the top Government facilities management trends in 2019.

But before we do, let’s clearly define facilities management.

What is Facilities Management?

According to the International Facility Management Association (IFMA), facilities management is:

A profession that encompasses multiple disciplines to ensure the functionality of the built environment by integrating people, place, process, and technology.

A facilities manager (FM) is responsible for making sure the building and everything in it (people and objects) function properly and harmoniously.

IFMA has laid out 11 core competencies that every facilities manager should acquire:

  1. Communications – Management and oversight of the development and use of the facility communications plan
  2. Quality – Development and management of the creation and application of standards for the facility organization
  3. Technology – Ability to plan, direct and manage/oversee facility management business and operational technologies
  4. Operations and Maintenance –  Ability to assess and manage the conditions and operations of the facility
  5. Human Factors – Development and implementation of practices that support the performance and goals of the entire organization
  6. Finance and Business – Management and oversight of the financial management of the facility organization
  7. Emergency Planning and Business Continuity – Plan, manage and support the entire organization’s emergency preparedness program
  8. Leadership and Strategy – Ability to lead the facility organization, plan strategically, and assess the services needed to meet organizational requirements
  9. Real Estate and Property Management –  Ability to develop and implement the real estate master plan
  10. Project Management – Ability to plan and oversee projects
  11. Environmental Stewardship and Sustainability – Ability to plan, manage and support the entire organization’s commitment to protecting the environment

With these skills, a facilities manager can ensure the successful operation of the building and everything in it.

Beyond these skills, there are new tools and methods for facilities management that are being developed every year.

Below, you’ll find the newest emerging facilities management trends in 2018 for the public sector (although they apply to the private sector as well).

Government Facilities Management Trends in 2019

1. Outsourcing Continues to Rise

According to CBRE, by 2025 the outsourced market in FM services will be worth $1 trillion globally – making this a major trend that must be noted.

As more private companies move advisory and transaction services, facilities management and project services to one supplier and point of control, services vendors are increasingly adding outsourcing services to their portfolios.

According to Ian Entwisle, CEO of  EMEA Global Workplace Solutions, beyond cost savings their clients “increasingly choose their supplier with the intention of building a partnership and platform for collaboration and innovation; the focus is long-term.”

Should this trend carry over into the public sector, smart Facilities Managers would do well to look to organizations like EMEA to build these partnerships.

How?

Entwisle suggests starting at the beginning of the supplier relationship.

“Rather than the outdated RFP and presentation process, we are increasingly co-solutioning alongside our prospects and clients.”

2. IoT Continues to Take Over

Especially as mobile carriers begin their 5G rollouts this year, providing the infrastructure to support a growing Internet of Things market, IoT will gain a strong foothold in facilities management over the next four years.

According to analyst firm Gartner, a total of 20.4 billion connected “things” will be in use by 2020.

For facilities managers, this ultimately means “smart buildings” with lights, sensors, HVAC units, windows, doors, and CCTV all integrated into a building’s network will soon become the norm.

Beyond the convenience for employees that can be found in devices like Amazon’s Echo, IoT devices will also be generating data that can be used to increase productivity and efficiency – meaning data analytics and network security and infrastructure expertise will become necessary compontents of a complete facilities management team.

3. Cloud-Based Integrated Facilities Management Systems are Becoming the Norm

As part of the management and analysis of all that data, facilities managers are increasingly choosing cloud computing and storage over in-house infrastructure, as the benefits in security, stability, and cost efficiency continue to rise.

According to a senior analyst at market research company Technavio, 

“The cloud-based facility management solutions allow securing hosting of critical data along with advantages such as improved security and scalability and quicker disaster recovery. Cloud computing provides a cost-effective solution, which allows the companies to recover critical server data from backups stored on a shared or private cloud host platform.”

For facilities managers, the cloud computing trend comes in the form of Integrated Workplace Management Systems.

While facilities data has traditionally been siloed, allowing managers to focus on a single aspect of the workplace at a time, today workplaces have too many interrelated data sources for this to be effective.

The new cloud-based integrated approach allows facilities management teams to make better decisions by understanding how one aspect of a work environment affects another.

For example, open floor plans affect space utilization on the one hand and employee productivity on the other.

By viewing workplace factors like this from both lenses, facilities managers can make better decisions for both employees and cost management.

4. Employee Experience is Being Emphasized

As modern companies raise the bar for what employees expect from a workplace, smart facilities managers know they need to consider the employee’s perspective when making decisions in order to cultivate a talented workforce.

A chief trend this year is a wider adoption of the concept of the “experiential workplace.”

From individual workstations to collaborative group spaces, personal areas and recreational spaces, every part of the modern workplace is being designed to address the question “how does this benefit employees to maximize engagement and productivity?”

The key idea behind this: employees who feel valued and accommodated will produce better work.

At the same time, rising real estate costs are driving organizations to make better use of their existing workspace. Tools like hot desks, agile spaces, and activity-based workstations enable facilities managers to better utilize their square footage – while improving the employee experience.

5. Increased Regulatory Focus on the Implementation of “Green Technology”

47 states and a few territories and cities use the International Energy Conservation Code (IECC) as a model for operating their facilities. It’s adopted in accordance with the regions Governmental codes, but sets a standard by which regions can regulate effective facilities managers.

The 2019 IECC focuses much more on energy-efficient technologies and systems – emphasizing ease of use and conservation.

This facilities management trend towards greener technology means that FMs will be required to track their buildings energy inefficiencies, and consider newer, better upgrades and installations for less costly energy emissions.

6. The Need for Government Leadership Development and Government Succession Planning is Rising

According to Jones Lange LaSalle, the average age of facilities managers is 49, while the general working population average mean age is 43.

Here’s the worst part:

Less than 1% of millennials are planning a career in facilities management.

This means facilities managers are creeping toward retirement and no one will fill their positions.

To counteract this trend, you should increase your Government leadership development and implement a strong Government succession plan.

Government Facilities Management Requires Cutting-Edge Training

If you’re a budding Government facilities manager or in charge of developing facilities managers, then you know that training is essential.

All Government FMs must be Federal Buildings Personnel Training Act (FBPTA) compliant.

We can help you do that.

From the basics of facilities management to sustainable energy efficiency, we provide authorized training to help you or your employees become FBPTA trained.

We’ll even provide LEED certification and completion certificates.

If you want to keep up with Government facilities management trends, then check out Enterprise Training below.

Experience the proven, easy-to-use, and cost-effective benefits of online training by scheduling your free online training consultation today!

Schedule Free Consultation

Sustainable Development in Government: 5 Strategies for Implementing EO 13834

sustainable development government
Sustainable development in government is achievable with the right strategies for implementing EO 13834

Is your government agency sustainable?

If not, it should be.

President Trump signed Executive Order (E.O.) 13834 on May 17th, 2018 and it “directs Federal agencies to manage their buildings, vehicles, and overall operations to optimize energy and environmental performance, reduce waste, and cut costs.”

The Federal government is leading the way on this initiative for sustainable development in government and has achieved substantial energy savings (which we’ll review later in this post).

To help you meet the standards outlined in EO 13834, we’ll tell you what outcomes your agency is expected to achieve, when you’re expected to achieve them, and a few easy ways to begin developing a sustainable government agency.

What Are the Goals of Executive Order 13834?

EO 13834 sets forth 8 goals that the head of each federal agency is expected to meet in the most cost-effective way possible.

These are the goals of EO 13834:

  1. Achieve and maintain annual reductions in building energy use and implement energy efficiency measures that reduce costs.
  2. Meet statutory requirements relating to the consumption of renewable energy and electricity.
  3. Reduce potable and non-potable water consumption, and comply with stormwater management requirements.
  4. Utilize performance contracting to achieve energy, water, building modernization, and infrastructure goals.
  5. Ensure that new construction and major renovations conform to applicable building energy efficiency requirements and sustainable design principles; consider building efficiency when renewing or entering into leases; implement space utilization and optimization practices; and annually assess and report on building conformance to sustainability metrics.
  6. Implement waste prevention and recycling measures and comply with all Federal requirements with regard to solid, hazardous, and toxic waste management and disposal.
  7. Acquire, use, and dispose of products and services, including electronics, in accordance with statutory mandates for purchasing preference, Federal Acquisition Regulation requirements, and other applicable Federal procurement policies.
  8. Track and, as required by section 7(b) of this order, report on energy management activities, performance improvements, cost reductions, greenhouse gas emissions, energy and water savings, and other appropriate performance measures.

When Do You Need to Achieve the goals of EO 13834?

Unlike Obama’s sustainable development in government policies, which was supposed to carry through 2025 (but was rescinded to make way for EO 13834), President Trump didn’t set deadlines for his energy-saving executive order.

Without concrete timetables, federal agencies are free to meet the goals of EO 13834 on their own time, in a way that best suits their budget and other needs.

How’s the Federal Government Doing in Sustainable Development?

The Office of Federal Sustainability has compiled a “scorecard” on federal agency performances regarding energy efficiency and sustainability.  

Every agency had their fiscal year 2016 performance assessed according to the goals set forth by Obama’s sustainable development executive order.

The Office of Federal Sustainability will update their metrics to conform to President Trump’s Executive Order 13834 proposals when assessing these agencies for fiscal year 2017.

Even still, these scorecards give a good indication of how well the federal government is doing in regards to sustainable development.

For example, here’s how the U.S. Department of Energy did on their scorecard:

  • For Scope 1&2 GHG Reduction Target of 50.0% by 2025: 42.3% reduction in 2016 and on target
  • For Scope 3 GHG Reduction Target of 25.0% by 2025: 19.3% reduction in 2016 and on track
  • Reduction in energy intensity in goal-subject facilities compared with 2015: 9.4% and on track
  • Use of renewable electricity as a percent of facility electricity use: 24.1% from renewable sources and on track for 30% by 2025
  • Use of clean energy as a percent of facility energy use: 22.6% of federal building electric energy and thermal energy is clean energy and on track
  • Reduction in potable water intensity compared with 2007: 29.3% and on track for 36% in 2025

While not all government agencies have achieved as much progress in sustainable development as the U.S. Department of Energy, they’re all undertaking initiatives to meet their sustainable development goals – which should inspire you to do the same.

Strategies You Can Implement for Sustainable Development in Government

The U.S. General Services Administration (GSA) recently announced their Strategic Plan for Fiscal Years 2018-2022 which emphasizes saving taxpayer money through the more efficient management of federal real estate.

They revealed a few of their strategies for successfully reducing energy and increasing efficiency, such as:

  • Monitoring temperature settings, operating schedules, and routine maintenance.
  • Installation of LED lights and low-flow water fixtures as part of smaller renovations.
  • Disposal and congressionally-funded renovation of older buildings and construction of more-efficient new buildings.

In addition to GSA’s strategies, we’ve compiled a few more below that you can implement today to kickstart (or embolden) your government sustainability development initiatives.

Create a Team

You can’t turn a government agency green on your own. You’re going to need the help of a dedicated team of individuals who share the same goals and vision for an eco-friendly office and organization.

Plus, one of the biggest benefits of creating a “green” team is employees can better inspire fellow employees than a top-down announcement or memo from management can.  

Reduce Consumption of Office Supplies

Once you have a team, you can implement projects for them to oversee, such as the reduction in office supplies consumption.

Tiny changes like this are a great way to begin a sustainable development program and can substantially decrease the amount of waste that would otherwise end up in a landfill.

Use Energy-Efficient Lighting

According to the U.S. Department of Energy, By 2027, widespread use of LEDs could save about 348 TWh (compared to no LED use) of electricity: This is the equivalent annual electrical output of 44 large electric power plants (1000 megawatts each), and a total savings of more than $30 billion at today’s electricity prices.

If you want to cash in on those savings, you can easily swap your incandescent light bulbs for LED, halogen, or compact fluorescent light bulbs.

But before you toss your inefficient light bulbs in the trash, make sure to recycle them at a local Batteries Plus store or other light bulb recycling facility.

Dispose of Electronic Waste

Light bulbs aren’t the only thing in your office you should dispose of properly, almost all of your electronics, inks, and toners should be recycled as well.

The EPA has a handy list of all the places that will accept your electronic waste and Earth 911 allows you to search your area for the nearest ink and toner recycling facility.

Go as Paperless as Possible

According to the EPA and the Clean Air Council, The average office worker in the U.S. uses 10,000 sheets of paper.

While going completely paperless is probably impossible for your government agency, you can take the following steps to get closer to a paperless office:

Sustainable Development in Government Beyond EO 13834

The goals of Executive Order 13834 are admirable, and should absolutely be pursued.

But the sustainable development of government shouldn’t just be about following a mandated set of policies. It should be about striving to use the taxpayer’s money wisely, decreasing your carbon footprint, and actually caring about preserving the environment.

You’ll need more education and information beyond the tips we provided here to meet the expectations of EO 13834 and to pursue sustainability goals beyond them.

We’ve created a number of courses, ebooks, and videos to help you implement an optimal sustainability development plan.

Some of these include:

  • Sustainable Development for Public Administration
  • Sustainable Logistics and Supply Chain Management: Principles and Practices for Sustainable Operations and Management
  • Advanced Sustainable Lighting Design – Reports
  • Sustainable Building Technology
  • Characteristics of a Sustainable Organization

And much, much more.

If you want to get your hands on these resources and many others, then sign up for a free 14-day trial of Enterprise Training below.

Experience the proven, easy-to-use, and cost-effective benefits of online training by scheduling your free online training consultation today!Schedule Free Consultation